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Administration and Business Support

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support

Contracts & Tenders Specialist

  • Macquarie Park
  • $110 000 - $120 000 + Super

Benefits... Permanent, full time role Hybrid working environment Offices located in Macquarie Park, 2113 Free parking onsite Opportunity to work within a collaborative and high-performing team About the Company... Our client is a global leader in the medical technology sector, specializing in advanced devices that improve patient outcomes in diagnostics, surgery, and women's health. They are renowned for their innovation and commitment to improving healthcare worldwide.  About the Opportunity... You will play a key role in managing the day-to-day aspects of contracts, tenders, and pricing within the Commercial Excellence division. Ensure seamless tender submissions, manage contracts, and maintain strong relationships with internal and external stakeholders. This role offers a unique opportunity to work on high-impact projects that support both the organization’s goals and the needs of its healthcare partners. Duties... Coordinate and manage the full lifecycle of tender submissions Manage contracts, from initiation through to completion Implement negotiation strategies to optimize contract outcomes Conduct pricing reviews and manage pricing data to meet business targets Ensure compliance by monitoring and reporting on contract performance Build strong working relationships with Sales, Marketing, and Government Health stakeholders Skills and Experience... Experience in Contract & Tender Management Must have MedTech/ Medical Devices or related industry experience Proficiency in Microsoft Office, particularly Excel (Intermediate to Advanced) Excellent project management, organizational, and time-management skills Strong written and verbal communication skills, with attention to detail Ability to prioritize multiple projects and manage time effectively Culture... The team values collaboration, excellence, and a proactive approach to problem-solving. Employees are supported in their growth, and the company places emphasis on maintaining a positive and inclusive work culture. This is an opportunity to join a team dedicated to impacting healthcare outcomes through precision, professionalism, and strong partnerships. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Marketing,Administration and Business Support

Associate Brand Manager

  • Doncaster
  • $80000 - $90000 per annum

Benefits  Work for a global leader in diabetes care  Work close to home   Small and collaborative team    About the company  As a global leader in diabetes care, this organisation are constantly working to deliver the highest quality products and unwavering support to patients.     About the opportunity  To provide support to the consumer and Marketing team across ANZ for the planning and implementation of Marketing initiatives, budgeting and materials to drive the growth of the portfolio of products in the region.    Duties  Coordinate day-to-day marketing initiatives  Manage marketing assets across channels in partnership with the design agency and marketing managers  Work with Marketing Managers to develop and maintain a content library for all marketing materials  Coordinate online and in-person events, webinars, and seminars  Support channel expansion activities with marketing initiatives for positive sales outcomes  Provide regular reporting on key marketing metrics  Assist with customer, vendor, and agency management  Maintain information systems, databases, and confidential documents  Prepare for meetings, training, and conferences  Skills and Experience  Must have a bachelor’s degree in business, marketing, or related field  Have at least two years of practical experience in similar role  Ability to work at a fast pace and produce high quality results  Excellent oral and written communication skills  Strong analytical skills and high attention to detail   MS Office (Word, Excel, PowerPoint) skills to a minimum intermediate level    Culture  Well tenured collaborative team,  with highly innovative product.  Opportunity to work across multiple channel    How to Apply  Click apply or contact Jo Turner, Divisional Manager on 03 9938 7120 for a confidential discussion.    About Healthcare Professionals Group  Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care.  Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific  Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs  Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse  Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing  For more job opportunities, visit www.hpgconnect.com

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Administration and Business Support,Medical Specialties

Practice Manager

  • St Leonards
  • Competitive

Benefits   Work Permanent Part time up to 4 days a week  Easy access to buses and trains   Clinic hours is Monday to Friday only from 0830am-5:00pm  Opportunity to work on multiple projects  Organisation:  This privately owned, non corporate medical specialist clinic has a vacancy for a motivated Practice Manager seeking a rewarding career with a growing healthcare organisation. The vacancy is available for a practice manager that is looking to work 3-4 days per week. You will be taking a leadership clinic tht embraces technology.  The healthcare provider is committed to delivering patient-centered, high-quality care. This state-of-the-art clinic provides a supportive and collaborative environment where innovation, efficiency, and exceptional service are at the heart of everything they do. Practice Manager (Permanent Part-Time, up to 4 days/week) About the Role As our Practice Manager, you will oversee the clinic’s daily operations, ensuring smooth and efficient workflows, a seamless patient journey, and adherence to industry standards. This pivotal role will see you working closely with clinical, administrative, and marketing teams to support the success of the practice. Key Responsibilities Operational Management: Ensure seamless clinic operations, including accreditation upkeep and insurance management. (Work with the other practice manager)  Financial Oversight: Authorise release of payment for payroll, manage invoices, and oversee reconciliation systems.  Staff Leadership: Manage, train, and induct clinical and administrative staff. Process Improvement: Audit and review processes to ensure efficiency and continuous development. Sales and Marketing: Oversee sales processes for both individual and corporate clients, and liaise with the marketing team. Patient Journey: Manage all aspects of the patient experience, ensuring high levels of satisfaction. Partnership Liaison: Maintain strong relationships with partnered businesses to ensure smooth collaboration. Systems Management: Maintain and update multiple booking systems and Genie  Resource Management: Oversee stock ordering and inventory processes. Team Support: Provide assistance to administrative staff as needed What We’re Looking For Proven experience in a similar Practice Manager or clinic management role. Strong leadership and interpersonal skills, with the ability to manage and inspire diverse teams. A keen eye for process improvement and operational efficiency. Proficiency in using practice management software and digital tools. Exceptional organisational and multitasking abilities. A customer-focused mindset with the ability to enhance the patient journey. How To Apply  Please contact Sandra Louey on 0403039232 or email slouey@hpgconnect.com  

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Administration and Business Support

Executive Assistant

  • Frenchs Forest
  • $85 000 - $95 000 + Super + Bonus

Benefits... Permanent role Offices located in French's Forest, 2086 Free parking onsite Opportunities for career growth and professional development Supportive, inclusive, and collaborative team environment Involvement in impactful projects that shape the organisation’s future About the Company... This MedTech organisation is dedicated to improving health and well-being through innovative solutions. About the Opportunity... Play a pivotal role in ensuring the efficient operation of the business. Supporting the CEO, General Manager of Operations, and Business Operations Manager, this position combines administrative excellence, project management, and stakeholder engagement. Duties Provide administrative and clerical support to senior leaders. Manage and action operational and project management meetings, including minute-taking. Maintain databases, spreadsheets, and reports for key stakeholders. Assist with individual projects and initiatives as required. Produce regular reports and manage email correspondence for the CEO. Support product launches, campaigns, and conference preparation. Facilitate Executive Leadership Team and Board meetings. Reconcile monthly expenses for the CEO. Skills and Experience... Proven experience in roles such as EA, Admin Support, or Office Administrator. Professional approach with the ability to handle confidential information. Strong organisational skills and the ability to multitask effectively. Proficiency in Microsoft Office, particularly Excel and PowerPoint. Ability to work independently and collaboratively in a fast-paced environment. Resilient and adaptable under pressure. Culture... The organisation values teamwork, collaboration, and inclusivity. Employees are encouraged to contribute their ideas, grow their skills, and thrive in a supportive environment where their work has a meaningful impact. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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