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Administration and Business Support

Skilled administrators act as the cohesive force binding different departments together, ultimately contributing to improved decision-making and the overall well-being of individuals.

Welcome to the HPG page dedicated to Administration and Business Support recruitment. At HPG, we specialise in connecting exceptional professionals with rewarding healthcare jobs, including essential roles in administration and business support.

Our expert recruitment team focuses on finding top-tier talent for jobs in admin, ensuring our clients benefit from professionals who play a vital role in the efficient operation of their organisations. From administrative jobs that enhance accuracy and efficiency to business support roles that alleviate pressure across various departments and projects, we cover the full spectrum of administrative support.

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Are you looking for a fulfilling career in administration and business support within the healthcare sector? HPG is here to help you find the perfect opportunity. We offer a wide range of administrative jobs, from entry-level positions to advanced roles that require specialised skills and experience. Whether you're interested in working as an executive assistant, office manager, or project coordinator, we have the connections and expertise to match you with employers who value your skills and contributions.

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Meet our team of Recruitment Specialists:

Jobs in Administration and Business Support.

Administration and Business Support

Office Administrator

  • Auburn
  • $80 000 + Super

Benefits... Permanent, full time role Offices located in South Granville, 2142 Free parking available onsite Employee assistance program for employees and immediate family Supportive, employee-focused workplace Recently voted a Best Place to Work About the Company... With a 70-year legacy of innovation in scientific research and healthcare, this organization is a leader in developing high-quality diagnostic products that make a positive impact on lives worldwide. Recognized as a Best Place to Work, the company fosters a collaborative environment where employees are empowered to drive meaningful change. About the Opportunity... An exciting opportunity has opened for a skilled Office Administrator to join a modern office in South Granville, Sydney, 2142. Working closely with the Sales Team and other departments, this role offers the chance to be the welcoming face of the company, creating a positive experience for callers and visitors alike. The Office Administrator will support day-to-day operations, ensuring efficient office management and smooth coordination across teams. Duties... Manage office operations, including supplies, equipment, and stationery Provide exceptional customer service via phone, email, and in person Utilise SAP for purchase requisitions and maintain Master Data updates Coordinate team onboarding and arrange meetings Prepare reports, correspondence, and distribute essential documents Arrange staff-related gestures, such as birthday cakes, congratulations flowers Order and manage fuel cards Maintain records, databases, and manage archiving Support Kick-off Meeting coordination, including travel arrangements Uphold office security, health, and safety standards as an OH&S team member Skills and Experience... 2+ years’ relevant experience in an administrative role Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent organisational, communication, and time management skills Detail-oriented with strong problem-solving abilities Ability to work independently and collaboratively within a team Friendly, approachable, and able to handle confidential information Flexibility to adapt in a fast-paced environment Culture... This company values its people, offering a supportive environment where individuals are encouraged to grow and make a difference. Employees are part of a global team committed to improving lives through science and healthcare. The collaborative culture fosters innovation, providing an enriching workplace where each team member’s contribution is valued. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com.

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Administration and Business Support

Contracts & Tenders Specialist

  • Macquarie Park
  • $120 000 + Super

Benefits... Permanent, full time role Hybrid working environment Offices located in Macquarie Park, 2113 Free parking onsite Opportunity to work within a collaborative and high-performing team About the Company... Our client is a global leader in the medical technology sector, specializing in advanced devices that improve patient outcomes in diagnostics, surgery, and women's health. They are renowned for their innovation and commitment to improving healthcare worldwide.  About the Opportunity... You will play a key role in managing the day-to-day aspects of contracts, tenders, and pricing within the Commercial Excellence division. Ensure seamless tender submissions, manage contracts, and maintain strong relationships with internal and external stakeholders. This role offers a unique opportunity to work on high-impact projects that support both the organization’s goals and the needs of its healthcare partners. Duties... Coordinate and manage the full lifecycle of tender submissions Manage contracts, from initiation through to completion Implement negotiation strategies to optimize contract outcomes Conduct pricing reviews and manage pricing data to meet business targets Ensure compliance by monitoring and reporting on contract performance Build strong working relationships with Sales, Marketing, and Government Health stakeholders Skills and Experience... Experience in Contract & Tender Management Must have MedTech/ Medical Devices industry experience Proficiency in Microsoft Office, particularly Excel (Intermediate to Advanced) Excellent project management, organizational, and time-management skills Strong written and verbal communication skills, with attention to detail Ability to prioritize multiple projects and manage time effectively Culture... The team values collaboration, excellence, and a proactive approach to problem-solving. Employees are supported in their growth, and the company places emphasis on maintaining a positive and inclusive work culture. This is an opportunity to join a team dedicated to impacting healthcare outcomes through precision, professionalism, and strong partnerships. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com. ''

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Administration and Business Support,Customer Service

Service Coordinator

  • Belmont
  • $65000 - $70000 per annum

Benefits Opportunity for career advancement with a global leader in healthcare solutions Competitive salary package with comprehensive training and onboarding Immersive and collaborative company culture centred around personal and professional development  About the Company Join a global leader in healthcare products, dedicated to enhancing healthcare professional capabilities through innovative equipment and technology solutions. About the Opportunity Our client is seeking a dedicated Service Administrator to play a key role in customer and technician support. As a Service Administrator, you will coordinate the repair, maintenance, and installation of medical equipment, ensuring a seamless experience for both internal teams and external clients across WA. Responsibilities Coordinate service operations by scheduling and dispatching technicians, managing spare parts inventory to ensure availability, and processing warranties and invoices efficiently. Act as the main point of contact for customers, handling inquiries professionally and providing prompt, helpful responses. Prioritize service requests and offer preventive maintenance guidance to improve customer experience. Maintain accurate records of all customer interactions, follow-ups, and resolutions, collaborating with the National Service Manager and internal teams to uphold service standards. Identify and promote opportunities for additional services, such as preventive maintenance, to drive revenue growth and enhance customer satisfaction. Skills and Experience Demonstrated experience in a customer service role, ideally within a service-oriented (B2B) field such as automotive or healthcare Proficiency in Microsoft Office (Word, Excel, Outlook) Experience using Salesforce preferred Strong organizational skills and attention to detail, with the ability to effectively prioritize tasks and manage time. Excellent communication and interpersonal skills, with a customer-focused approach and commitment to satisfaction. About Healthcare Professionals Group Healthcare Professionals Group specializes in recruiting across the healthcare sector, including roles in: Medical Affairs & Life Sciences Recruitment: Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific roles. Commercial Recruitment: Marketing, Sales, Analytics, Government, and External Affairs. Business Operations & Infrastructure Recruitment: Administration, Customer Service, Engineering, Finance, HR, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse. Clinical Care Recruitment: Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. How to Apply Click "apply" or contact Rohan Lallbeeharry, Senior Recruitment Consultant, at 03 9938 7115 or rlallbeeharry@hpgconnect.com for a confidential discussion.

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Administration and Business Support

Office Manager

  • Kensington
  • $90 000 - $100 000 + Super + Salary packaging

Benefits... 12 month fixed term contract Hybrid working environment Offices based in Kensington, 2052 Not-for-Profit salary packaging benefits Opportunity to work within a mission-driven organisation making a huge impact to healthcare About the Company... A leading national non-profit organisation committed to transforming cancer treatment and research across Australia. With a focus on precision oncology, the organisation works to provide research-driven care, expand clinical trials, and position Australia as a key regional research hub. Through a national infrastructure that connects cancer institutes, researchers, industry, and government, the organisation is making a lasting difference for those affected by cancer. About the Opportunity... The organisation is looking for a proactive, well-organised Office Manager to lead daily office operations. This pivotal role involves supporting senior executives, including the CEO, coordinating essential meetings, and managing office resources. The Office Manager will also collaborate closely with IT, facilities, and other key external stakeholders to maintain a seamless working environment. Duties... Serve as the primary point of contact for the business team and communicate key messages to staff Provide Executive Assistant support to the CEO, including scheduling, meeting arrangements, and room bookings Organise Board, committee, and executive meetings, ensuring all logistical needs are met Manage Google Workspace and Zoom administration, including onboarding for new staff Facilitate onboarding and offboarding processes Coordinate with external IT support and facilities management as needed Maintain office supplies, equipment, and mail services Participate in Social Club Committee activities, organising events and managing budgets Assist C-suite with corporate card reconciliations and team expense claims Identify and implement process improvements to increase office efficiency Skills and Experience... 3+ years’ experience in an administrative role Strong organisational and time management skills, with the ability to prioritise and meet deadlines Proficiency with Microsoft Office Suite, Google Workspace, and procurement software Excellent verbal and written communication skills Ability to work both independently and collaboratively in a dynamic, fast-paced environment High attention to detail and a proactive problem-solving approach Discretion in handling confidential information Culture... This organisation values teamwork, integrity, and the pursuit of excellence. The team fosters a supportive and collaborative environment, where each member is encouraged to contribute to the mission of improving cancer treatment and care. Employees are united by a shared commitment to making a positive impact and work together to drive progress in cancer research and patient outcomes. How to Apply... Your application will be reviewed by Francesca Strange, Specialist Manager. About Healthcare Professionals Group... Healthcare Professionals Group recruits all positions: executive, permanent, contracting/temp, at all levels, across all areas of healthcare - Pharmaceuticals, Biotechnology, Medical Technology and Clinical Care. Medical Affairs & Life Sciences Recruitment - Clinical Research, Market Access, Medical Affairs, Pharmacovigilance, Quality, Data Management, Regulatory Affairs, Scientific; Commercial Recruitment - Marketing, Sales, Analytics, Government and External Affairs; Business Operations & Infrastructure Recruitment - Administration, Customer Service, Engineering, Finance, Human Resources, IT, L&D, Legal, Manufacturing, Operations, Supply Chain, Warehouse; Clinical Care Recruitment - Allied Health, Aged Care, General Practice, Medical Imaging, Medical Management, Medical Specialties, Nursing. For more job opportunities, visit www.hpgconnect.com. ''

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